2.2 View Internal Purchase Invoice
Users may click into any available purchase invoice on the listing page to view additional details on that purchase invoice.
2.2.1 Main Details
Under the Main Details tab, the following information about the purchase invoice is displayed:
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Branch
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Location
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Purchaser
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Transaction Date
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Credit Terms
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Reference
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Remarks
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Permit No
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Currency
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Tracking ID
2.2.2 Account
Entity Details
Under the first sub tab of the Account tab, Entity Details will display the supplier’s general information as follows:
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Entity ID
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Entity Name
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Status
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Entity Type
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Identity Type
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ID Number
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Currency
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GL Code
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Description
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Email
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Phone Number
2.2.3 Line Items
The Line Items tab displays a listing of line items linked to that purchase invoice with the following information:
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Item Code
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Item Name
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Unit Of Measurement
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Quantity
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Unit Price
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SST/VAT/GST
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Transaction Amount
Users may click into each line item available for detailed information on that line item.
Item Details
The Item Details tab contains its own sub-tabs: Main Details, Delivery Instruction, Department, Doc Link, and Delivery Details.
Main Details
The Main Details sub-tab contains these information:
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Item Code
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Item Name
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Quantity Base
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Quantity by UOM
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UOM to Base Ratio
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Unit Price by UOM
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Unit Discount by UOM
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Unit Price
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Unit Discount
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Discount Amount
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STD Amount (Unit Price * Quantity)
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Net Amount (STD Amount - Discount Amount)
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Tax Code
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SST/GST/VAT
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Tax Amount
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Net Amount (SST/GST/VAT * Net Amount)
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WHT Code
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WHT
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WHT Amount
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Txn Amount
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Remarks
Delivery Instructions
The Delivery Instruction sub tab provides the supplier with specific instructions regarding the delivery of the line item. It contains the following information:
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Delivery Instructions:
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Instructions for the driver
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Delivery Date
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Delivery Message Card:
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From: Sender
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To: Receiver
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Message
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Department
The Department sub tab allows the user to view the Segment, G/L Dimension, Profit Centre, and Project related to the line item for their customer.
Costing Details
The Costing Details tab shows the following costing details for a line item:
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Company Code
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Location Code
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Quantity
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Moving Average Unit Cost
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Weighted Average Unit Cost
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FIFO Unit Cost
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Manual Unit Cost
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Last Purchase Unit Cost
Pricing Details
The Pricing Details tab shows a user the various pricing schemes related to the line item, along with these information:
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Pricing Schema Code
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Pricing Schema Name
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Unit Price
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Modified Date
Issue Link
The Issue Link tab allows users to view a list of linked issues to the line item, under which each linked issue can also display the logged time, if any, that was spent working on that issue. The listing contains these information:
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Project
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Issue Number
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Issue Summary
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Issue Description
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Assignee
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Created Date
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Resolved Date
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Status
2.2.4 Payment
In the Payment tab, users can view the payment made by their customers when finalising the purchase invoice. The available information are:
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Payment Method
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Date
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Paid Amount
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Remarks
2.2.5 Department Hdr
Users may view the Segment, G/L Dimension, Profit Centre, and Project related to the purchase invoice for their customer under the Department Hdr tab.
2.2.6 Contra
Under the Contra tab, users can view any applicable contra document related to the purchase invoice created by their customers. Available information on the contra documents are as follows:
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Server Doc Type
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Status
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Date
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Amount Contra
2.2.7 Doc Link
The Doc Link tabs allow a user to view if the current purchase invoice is linked to any other documents via the Copy From and Copy To sub tabs. Both sub tabs display a listing with these information:
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Doc No
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Branch
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Server Doc Type
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Status
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Date
